Bexar County's vendor management process is now faster, easier and the entire process is online, using the Contract & Data Management System (CDMS). You can manage your own information online, ensuring maximum accuracy and access to contract and certification data.
While the data needed for certified vendor tracking exists, the manual effort required to locate and manipulate it and do the necessary calculations remains formidable.
CDMS provides the County with a technological tool to monitor specific contract elements, which includes, but are not limited to, prime contractor requirements, subcontractor utilization, insurance and bonding, and payment tracking.
The Small Business and Entrepreneurship Department (SBED) staff is available to meet with and demonstrate the system to all departments and offices that engage in professional services or contracting. The contracts/agreements that each department or office administrates are asked to be loaded into the system.
Most Frequently Asked Questions
1. What is my username?
Your username most likely will be your e-mail address. In some cases it may also be your business
name or any combination of
data.
2. What is my password?
Your password will be initially assigned to you. Once you login for the first time, you must change it to
something only you know.
3. How do I change my password?
Go to the Edit menu and click on Change Password. In the Old Password field,
type your old password. In
the New Password and Type New Password fields, type your new password, and then click on Submit.
4. What do I do if I forget my password?
On the CDMS home page, in the System Access Login box, click on the Forgot Password
link. Enter your username
in the field and click Submit. An e-mail and or fax with your username and password will be sent to you.
5. How do I view a list of my contracts?
Go to the Left Navigational Module menu, click on View,and then click on
My Contracts. All of the
contracts assigned to you will be displayed.
6. How do I find a specific contract?
Go to the Search menu and click on Contracts. Enter the contract number and or fill in
the other parameters and
click Search.
7. How do I view an audit?
From the contract search results, scroll down to see your audit history. Find the audit dates you want
to view and click View
Audit in the action column.
8. How do I submit a response to an audit?
On the Audit View Page, click on View Audit/Submit Response at the top of the page.
Fill in your payment
information and click Review. Verify all of the data and answer the questions, then click Submit. If you are responding to a
final payment, don’t forget to mark the payment as final.
9. How do I get help from customer support?
On the Tools menu, click on Messaging, and then click on Contact System
Support.
10. How do I edit my own account settings?
On the Edit Settings menu, click on Your Setting, then fill in the sections you want to
edit.
