Bexar County

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Information for County Staff

The Bexar County Contract & Data Management System (CDMS) allows for fully streamlined and automated audits. It's designed around the way you work, making your job easier without upsetting familiar routines.

What is CDMS?

CDMS replaces inefficient paper-based processes that are labor intensive and error prone. CDMS products enable reliable, efficient, user-friendly processes which result in data, which is more timely, complete, and accurate. A better quality of data will allow staff to focus on what matters.

How is it beneficial to my department or office?

The majority of contracts probably go through the Purchasing Department; however, they remain respective department’s/office’s contracts. This system would allow you to log on and view any of your contract information without having to go through having other departments find the paperwork and call you back. You will be able to track expiration dates, insurance requirements, subcontractor information and payment information. The system also allows for important documents to be attached as files to each contract. This would allow you to keep pricing and product lists accessible and always attached to its respective contract.

Is it only for certified vendor tracking?

No, CDMS is multi-functional and does contract compliance, generates reports, letters and maintains all contract information even without certified vendor tracking.

Will the information I enter be kept confidential? Who will have access?

Each department or office will be able to maintain confidentiality with the information they enter. Only authorized personnel and the system administrator(s) will be able to access any information.

Is this maintained by the Purchasing Department?

No, the system is maintained by B2G and administered by SBED.

Is it mandatory to use this system?

No, the system is not currently a mandatory requirement for use by all departments/offices. As the policies and goals of Bexar County are changed, the need for the system will become more evident and usage will increase.

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